Details for Job Reference Number: project_coordinator
|Position||PROJECT COODINATOR: JUDICIAL PERFORMANCE IMPROVEMENT PROJECT (JPIP)|
|Job Reference Number||project_coordinator|
|Number of Posts||1|
|Terms of Service||Contract 12 months|
|Opening Date of Advert||17-Oct-2012|
|Closing Date of Advert||15-Nov-2012|
|- Qualifications and Experience
The candidate must have:- |
(i) A Masters Degree from an accredited University in Business, Economics, Commerce, Social Development or other relevant fields.
(ii) At least ten (10) years of relevant experience in project design, implementation and management;
(iii) Excellent analytical and administrative skills as well as solid writing and communications abilities.
(iv) Proven capacity for intellectual and operational leadership, including strong interpersonal and communication skills and demonstrated ability to build, manage and work in a team.
(v) Experience in the management of donor funded projects.
(vi) Knowledge of Kenya and local institutional processes, including financial and procurement procedures of the Government and the World Bank.
(vii) Familiarity with the operations of Judicial Systems in Africa in general and in Kenya in particular.
(viii) Demonstrate a high degree of integrity, initiative, flexibility, judgment, reliability and ability to work without supervision.
Duration of the Contract
The Project Coordinator appointment will be for the duration of the Project but will initially be for an initial period of twelve (12) months (probationary) with possibility of extension based on the job holder satisfactory performance.
|Duties and Responsibilities|
|- Overall Responsibility
The Project Coordinator will be reporting to Project Director or Deputy Chief Registrar. The overall responsibility of the Project Coordinator is to take the lead in managing the JPIP, particularly in initiating, coordinating, and advancing the implementation of project activities to ensure that they are all successfully completed, and that the project is executed in a way that achieves the stated Project Development Objectives and its results.
The Coordinator would also ensure that activities are in line with the orientations and decisions of the Technical Committee, and in compliance with the Project Financing Agreement, procurement and financial management requirements, and other guidelines and procedures of International Development Association (IDA) applicable to IDA borrowers.
Project Coordinator’s Function, Reporting Arrangements and Relationships
The Project Coordinator (PC) will lead a Project Management Unit (PMU) located in the Judiciary to help implement, coordinate, and monitor the performance of the project. He
|-she will supervise a small team of technical and administrative staff for the unit, including, for example, a Strategy, Planning, & Budgeting Specialist, M&E Officer, Project Architect, Project Public Relations Officer, an Administrative Assistant and a number of staff seconded from functional units of the Judiciary. |
An Integrated Fiduciary Agency (IFA) comprising a Financial Management Dept and a Procurement Department is expected to be hired to handle the financial and procurement functions of the project. The Project Coordinator will work with the relevant Directorates, Judiciary Training Institute and other agencies working closely with the Judiciary to generate a sequenced and prioritized work-plan and work with the IFA to procure the necessary services to ensure project implementation. The PC will report directly to the Project Director who is also the Deputy Chief Registrar on a day-to-day basis. The PC will carry out the necessary technical oversight and report to the Technical Committee on a formal regular reporting basis.
Project Coordinator’s Tasks and Responsibilities
The overall responsibility of the Project Coordinator is to take the lead in managing the JPIP, particularly in initiating, coordinating, and advancing the implementation of project activities to ensure that they are all successfully completed, and that the project is executed in a way that achieves the stated Project Development Objective (PDO) and its results.
The Coordinator will also ensure that activities are in line with the orientations and decisions of the Technical Committee, and in compliance with the Project Financing Agreement, procurement and financial management requirements, and other guidelines and procedures of IDA applicable to IDA borrowers. Specifically, the Project Coordinator is expected to perform the following tasks:
PMU Administrative Responsibilities
i. Head and provide leadership to the PMU and ensure the efficient and effective discharge of its responsibility. ii. Ensure that the PMU, in line with the Project Appraisal Document (PAD) and in accordance with the rules of IDA, provides technical support to the implementing judiciary departments and staff in all areas, including in the execution of project components, procurement, the preparation of work programs, budgets, procurement plans; and the preparation of regular periodic progress reports. Technical Responsibilities
iii. Supervise, prepare, and manage the project activities with due diligence to timeliness, sequencing and quality, including ensuring the successful completion of priority tasks such as the development of TORs, implementation of the PPF’s Procurement Plan, supervision of various PPF consultancies (such as for M&E, an updated Operations Manual, an Environmental Framework, a Resettlement Framework, Court Renovations Assessment, etc.), and, generally, in assisting the Judiciary and World Bank team in strengthening, advancing and finalizing project preparation.
iv. Confirm the validity of the Project Implementation Plan developed for the first year of the project, including the first year’s procurement plan, in collaboration with the component heads and any other participating departments or staff, as well as with the IFA.
v. Ensure that the M&E tasks identified in the M&E Results Framework are implemented, as appropriate, on a timely basis and that implementation for M&E works successfully and produces the desired results.
vi. Ensure timely and quality preparation and consolidation of work plans, budgets, procurement plans, progress reports, etc. for presentation to Technical Committee and submission to IDA and to the Independent Financial and Procurement Agent(s) as necessary.
vii. Ensure implementation of the project in line with the Project Operations Manual, including the procurement procedures guidelines, and other relevant IDA procedures.
viii. Discharge all financial and fiduciary responsibilities imposed on the office by virtue of the Operations Manual and the Project Appraisal Document in coordination with the Independent Financial Agent.
ix. Lead interaction with the World Bank (for example in requesting for “No Objection”, submission of plans and reports, in seeking clarifications, in dialogue, and in organizing preparation and supervision missions, among other tasks), and with the Ministry of Finance on project related matters, as appropriate.
x. Liaise with development partners to avoid duplication and ensure alignment of support to promote harmonization and coordination of donor assistance to the Judiciary.
xi. Prepare regular briefings to and serve as the Secretary to the Steering Committee.
xii. Discharge other functions relevant to the above and necessary to facilitate the work of the PMU.
The overall deliverable of the post is the successful and timely implementation of the activities of the project as contained in the Project Preparation Facility Agreement. Additional Activities may be recommended to ensure effective preparation of the Project. The Project Coordinator’s contract may be extended upon Board approval of the of the Project. The ToRs will be revised to reflect the new additional activities. At which stage the Project Coordinator will also be expected to contribute to a smooth, effective, and efficient disbursement of the Financing. Specific documentary deliverables include work programs and plans, budgets, procurement plans and periodic progress reports delivered as they fall due.
|-The Government of Kenya (GoK) has applied for financing from the World Bank to finance
the proposed Judicial Performance Improvement Project (JPIP), and intends to apply part of
the proceeds of the financing to put together a Project Management Unit (PMU) comprising a
team of professionals dedicated to planning and implementing the Project. The Judiciary now
invites applications for the position of a Project Coordinator for the JPIP.
The project is intended to help the Judiciary address key challenges such as case delays, insufficient training and professional development, inadequate performance management systems, barriers to accessing judicial services, perceptions of corruption, lack of public confidence, new constitutional demands, including devolution, and weak institutional management capacities, among other issues. Project intervention comes at an opportune time; in contrast to a past that was characterized by a lack of political commitment to implementing meaningful judicial reforms. The current institutional environment is energized; driven by an active reform process, a new leadership, and a greater independent authority ushered in by the new constitution, The project’s design is anchored on four main components, each comprising a selected number of key activities intended to help deliver the Project. administration and case management; (i) judicial training
|-staff development; (iii) court infrastructure; and (iv) project management.|