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THE JUDICIARY JOBS SYSTEM


Details for Job Reference Number: V/No. 7/2021
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Position SENIOR OFFICE ADMINISTRATIVE ASSISTANT (JSG 7)
Job Reference NumberV/No. 7/2021
Number of Posts Thirty (30)
Terms of Service Pensionable Terms
Work Station Court Stations, Directorates and Administrative Offices
Date registered28-Jan-2021
Opening Date of Advert01/28/2021
Closing Date of Advert02/17/2021

Requirements
-For appointment to this grade, the applicant must have: -
- (i) A Kenya Certificate of Secondary Education mean grade C- (Minus) with a C(plain) in English or its approved equivalent from a recognized institution; and
- (ii) A Diploma in Secretarial Studies from Kenya National Examination Council or equivalent qualification from a recognized institution.
- OR
- The following qualifications from the Kenya National Examination Council
- a. Shorthand III (Minimum 100 w.p.m.)
- b. Typewriting III (50 w.p.m)
-Computerized Document Processing III
- c. Business English III
-Communications II
- d. Secretarial Duties II
- e. Office Practice II
- f. Commerce II
- g. Office Management III
-Office Administration and Management III
- h. Demonstrated merit and ability as reflected in work performance and results;
- i. Proficiency in computer application skills; and
- j. Meet the requirements of Chapter Six (6) of the Constitution.
- Experience:
- Have at least three (3) years’ relevant work experience in Office Administration
- Job Core Competencies:
- (i) Good Interpersonal relations;
- (ii) Good Communication skills;
- (iii) Problem-solving skills;
- (iv) Confidentiality and High Integrity; and
- (v) Ability to work under pressure.
-
Duties and Responsibilities
-i. Taking dictation, transcribing and typing from drafts, manuscripts or recording from dictation machines ensuring accuracy in the work undertaken;
- ii. Facilitating and monitoring procedures for record keeping of correspondence and file movements;
- iii. Establishing and maintaining support services for the Office, including diary management, coordinating and collating all relevant paperwork;
- iv. Facilitating appropriate systems and ensuring processes are developed and maintained to support effective and efficient day to day running of the office;
- v. Establishing a confidential and efficient filing system for the office ensuring data protection and compliance with records management policies and procedures;
- vi. Ensuring all scheduled meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes are in order;
- vii. Establishing and maintaining office diary and travel itineraries;
- viii. Facilitating effective Management of office protocol and etiquette, handling telephone calls, appointments, mails and responding to routine emails and correspondences; and
- ix. Liaising with internal functional units and external organizations;
- x. Ensuring security and integrity of office data, records, equipment and documents, including classified materials.
-
Important Information
-1. Interested and qualified persons are requested to make their applications by filling an Online Application for Employment Form available at the JSC jobs portal: https:
-
-www.jsc.go.ke
-index.php
-careers
-. Applicants should upload soft copies of the following documents to the online application: -
- (a) A letter of application;
- (b) A detailed and updated curriculum vitae, to include background information such as past employment record (if any), community service, financial discipline, pro bono activity (if any), past and present and legal
-professional engagement;
- (c) Names of three (3) professional references and two (2) character references who can verify and comment about the applicant’s past and present employment or engagement;
- (d) Applicant’s recent coloured passport size photographs
- (e) Certified copies of admission certificate to the roll of advocates, testimonials, professional certificates and academic transcripts (Applicable only to applicants in the legal field)
- Shortlisted candidates will be required to submit valid copies of clearance certificates from the following bodies during the interview: -
- • Kenya Revenue Authority
- • Higher Education Loans Board
- • A recognized Credit Reference Bureau
- • Ethics and Anti-Corruption Commission
- • Directorate of Criminal Investigation
- • Law Society of Kenya (for applicants in the legal field)
- • Advocates Complaints Commission (for applicants in the legal field)
- 2. Applicants are also required to forward one (1) hard copy of the completed Employment Application Form JSC 2 for non –public officers and JSC 2A for Public officers which can be downloaded from www.jsc.go.ke (Downloads) and attach all the documents cited in the item No. (1 a to e) above. Job Reference number and title should be indicated on the envelope and sent to:
- TO: THE SECRETARY JUDICIAL SERVICE COMMISSION
- P.O. BOX 40048 – 00100 NAIROBI Telephone: +254 20-2739180.
- E-mail: jscsecretariat@jsc.go.ke
- Commission Secretariat: Podium Floor, Reinsurance Plaza, Taifa Road, Nairobi CBD,
- • The application must reach the Commission NOT LATER THAN 17TH FEBRUARY, 2021 AT 5.00PM.
- • Applicants MUST take note that it is a criminal offence to provide false information and documents in the job application and the same will be verified by relevant bodies.
- • Only shortlisted and successful candidates will be contacted.
- • Canvassing in any form will lead to automatic disqualification.
- • The Judicial Service Commission is an Equal Opportunity Employer and selects candidates on merit through fair and open competition from the widest range of eligible candidates.
- The Judicial Service Commission is an Equal Opportunity Employer and selects candidates on merit through fair and open competition from the widest range of eligible candidates.
-