Details for Job Reference Number: V/No. 7/2021
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| Requirements |
| -For appointment to this grade, the applicant must have: - |
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(i) A Kenya Certificate of Secondary Education mean grade C- (Minus) with a C(plain) in English or its approved equivalent from a recognized institution; and |
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(ii) A Diploma in Secretarial Studies from Kenya National Examination Council or equivalent qualification from a recognized institution. |
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OR |
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The following qualifications from the Kenya National Examination Council |
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a. Shorthand III (Minimum 100 w.p.m.) |
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b. Typewriting III (50 w.p.m) |
| -Computerized Document Processing III |
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c. Business English III |
| -Communications II |
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d. Secretarial Duties II |
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e. Office Practice II |
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f. Commerce II |
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g. Office Management III |
| -Office Administration and Management III |
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h. Demonstrated merit and ability as reflected in work performance and results; |
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i. Proficiency in computer application skills; and |
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j. Meet the requirements of Chapter Six (6) of the Constitution. |
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Experience: |
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Have at least three (3) years’ relevant work experience in Office Administration |
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Job Core Competencies: |
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(i) Good Interpersonal relations; |
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(ii) Good Communication skills; |
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(iii) Problem-solving skills; |
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(iv) Confidentiality and High Integrity; and |
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(v) Ability to work under pressure. |
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| Duties and Responsibilities |
| -i. Taking dictation, transcribing and typing from drafts, manuscripts or recording from dictation machines ensuring accuracy in the work undertaken; |
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ii. Facilitating and monitoring procedures for record keeping of correspondence and file movements; |
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iii. Establishing and maintaining support services for the Office, including diary management, coordinating and collating all relevant paperwork; |
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iv. Facilitating appropriate systems and ensuring processes are developed and maintained to support effective and efficient day to day running of the office; |
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v. Establishing a confidential and efficient filing system for the office ensuring data protection and compliance with records management policies and procedures; |
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vi. Ensuring all scheduled meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes are in order; |
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vii. Establishing and maintaining office diary and travel itineraries; |
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viii. Facilitating effective Management of office protocol and etiquette, handling telephone calls, appointments, mails and responding to routine emails and correspondences; and |
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ix. Liaising with internal functional units and external organizations; |
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x. Ensuring security and integrity of office data, records, equipment and documents, including classified materials. |
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| Important Information |
| -1. Interested and qualified persons are requested to make their applications by filling an Online Application for Employment Form available at the JSC jobs portal: https: |
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| -www.jsc.go.ke |
| -index.php |
| -careers |
| -. Applicants should upload soft copies of the following documents to the online application: - |
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(a) A letter of application; |
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(b) A detailed and updated curriculum vitae, to include background information such as past employment record (if any), community service, financial discipline, pro bono activity (if any), past and present and legal |
| -professional engagement; |
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(c) Names of three (3) professional references and two (2) character references who can verify and comment about the applicant’s past and present employment or engagement; |
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(d) Applicant’s recent coloured passport size photographs |
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(e) Certified copies of admission certificate to the roll of advocates, testimonials, professional certificates and academic transcripts (Applicable only to applicants in the legal field) |
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Shortlisted candidates will be required to submit valid copies of clearance certificates from the following bodies during the interview: - |
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• Kenya Revenue Authority |
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• Higher Education Loans Board |
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• A recognized Credit Reference Bureau |
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• Ethics and Anti-Corruption Commission |
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• Directorate of Criminal Investigation |
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• Law Society of Kenya (for applicants in the legal field) |
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• Advocates Complaints Commission (for applicants in the legal field) |
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2. Applicants are also required to forward one (1) hard copy of the completed Employment Application Form JSC 2 for non –public officers and JSC 2A for Public officers which can be downloaded from www.jsc.go.ke (Downloads) and attach all the documents cited in the item No. (1 a to e) above. Job Reference number and title should be indicated on the envelope and sent to: |
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TO: THE SECRETARY JUDICIAL SERVICE COMMISSION |
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P.O. BOX 40048 – 00100 NAIROBI Telephone: +254 20-2739180. |
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E-mail: jscsecretariat@jsc.go.ke |
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Commission Secretariat: Podium Floor, Reinsurance Plaza, Taifa Road, Nairobi CBD, |
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• The application must reach the Commission NOT LATER THAN 17TH FEBRUARY, 2021 AT 5.00PM. |
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• Applicants MUST take note that it is a criminal offence to provide false information and documents in the job application and the same will be verified by relevant bodies. |
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• Only shortlisted and successful candidates will be contacted. |
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• Canvassing in any form will lead to automatic disqualification. |
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• The Judicial Service Commission is an Equal Opportunity Employer and selects candidates on merit through fair and open competition from the widest range of eligible candidates. |
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The Judicial Service Commission is an Equal Opportunity Employer and selects candidates on merit through fair and open competition from the widest range of eligible candidates. |
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